You can create a PO in Buy & Sell under two conditions:

• Based on an RFQ/Quote process that has been conducted through Buy & Sell. Refer to PO Based on the RFQ/Quote below.

• Independent of a Buy & Sell module RFQ/Quote process. Refer to PO Independent of a Buy & Sell module RFQ/Quote below.

After a quote has been received, the RFQ/Worksheet displays a checkbox and shopping cart icon on the line for the quote. After adding items to your shopping cart, create a purchase order for each supplier.

1. On the Buy & Sell main page (Your Marketplace), click the link under RFQs. This opens the RFQ/Quote Worksheet.
   
   - OR -
   
   Click Request for Quote on the navigation bar to go to the Request for Quote page, and then click the link to open the RFQ/Quote Worksheet.
   
   
2. On the RFQ/Quote Worksheet, click a checkbox for each item you want to add to your shopping cart.
   
   
3. Click the CREATE PO button.
   
   You are taken to the Purchase Order page. It lists POs (with a status of Pending Review) for each supplier whose items you selected. Note: If items from a single supplier were selected, you are taken directly to Page 1 of the PO discussed in the next step.
   
   
4. Click the link to open a pending PO.
   
   Page 1 of the PO (the Supplier information page) is displayed. Line items for the PO are listed at the bottom of the page.
   
   Beginning with this page, finalizing a PO is a 3-page procedure.
   
   
5. Page 1: On the Supplier information page, fill out remaining fields of information (such as Purchase Order #, Payment Terms, etc.).
   
   Note: Information that appears by default on this page comes from your supplier's Profile information.
   
   
6. Click the NEXT button.
   Page 2 (the Bill To Address/Ship To Address information page) is displayed.
   
   
7. Page 2: On the Bill To Address/Ship To Address page, add or change information as needed.
   
   Note: Information that appears by default on this page comes from your Profile information.
   
   
8. Click the NEXT button.
   Page 3 (the PO review page) is displayed.
   
   
9. Page 3: On the PO review page, review all information for accuracy. To change any information, click the back arrow to the left of the page number to return to the previous pages.
   
   
10. To submit the PO to your supplier, click the SUBMIT button on Page 3 of the PO.

Notification is sent to the supplier (by their selected notification method -- email or fax) that your PO is awaiting attention. An entry is also made in the Documents section of your calendar (My Calendar on the navigation bar). You can click the calendar entry to open the PO.

When the supplier confirms the PO, the PO status on the Purchase Order page changes from Awaiting Confirmation to Confirmed. The status changes to Declined if your supplier declines the PO.

Note: After a PO has been submitted, either the buyer or supplier can open a discussion about the PO. For details, see Discussing a PO.



PO Independent of a Buy & Sell module RFQ/Quote

You can submit a PO to a preferred supplier without having an associated RFQ/Quote in Buy & Sell.

1. Click Purchase Orders on the navigation bar to go to the Purchase Order main page.
   
   
2. On the Purchase Order page, click the CREATE PO button.
   
   Page 1 of the PO (the Supplier information page) is displayed. Beginning with this page, finalizing the PO is a 3-page procedure.
   
   
3. Page 1: On the Supplier information page, fill out remaining fields of information (such as Purchase Order #, Payment Terms, etc.).
   
   Note: Information that appears by default on this page comes from your supplier's Profile information.
   
   
4. Click the NEXT button.
   Page 2 (the Bill To Address/Ship To Address information page) is displayed.
   
   
5. Page 2: On the Bill To Address/Ship To Address page, add or change information as needed.
   
   Note: Information that appears by default on this page comes from your Profile information.
   
   
6. Click the NEXT button.
   Page 3 (the PO review page) is displayed.
   
   
7. Page 3: On the PO review page, review all information for accuracy. To change any information, click the back arrow to the left of the page number to return to the previous pages.
   
   
8. To submit the PO to your supplier, click the SUBMIT button on Page 3 of the PO.

Notification is sent to the supplier (by their selected notification method -- email or fax) that your PO is awaiting attention. An entry is also made in the Documents section of your calendar (My Calendar on the navigation bar). You can click the calendar entry to open the PO.

When the supplier confirms the PO, the PO status on the Purchase Order page changes from Awaiting Confirmation to Confirmed. The status changes to Declined if your supplier declines the PO.

Note: After a PO has been submitted, either the buyer or supplier can open a discussion about the PO. For details, see Discussing a PO.